Veterans Affairs, Veterans Health Administration Program Management Officer in Louisville, Kentucky

Job Overview

Job Overview
Summary

Vacancy Identification Number (VIN) 1987456

OUR MISSION: To fulfill President Lincoln's promise - "To care for him who shall have borne the battle, and for his widow, and his orphan" - by serving and honoring the men and women who are America's Veterans. How would you like to become a part of a team providing compassionate care to Veterans?

As a VA professional, your opportunities are endless. With openings in multiple functions of VA, you will have a wide range of opportunities and leadership positions at your fingertips. Not only is the VA the largest, most technologically advanced integrated health care system in the Nation, but we also provide many other services to Veterans through the Benefits Administration and National Cemeteries. VA offers generous paid time off and a variety of predictable and flexible scheduling opportunities.

The Robley Rex Veterans Affairs Medical Center (VAMC) improves the health of our veterans by providing a continuum of care through an integrated health care delivery system. We are a tertiary care facility classified as a level 1 c facility affiliated with the University of Louisville, as such integrates teaching, research, and advanced patient care, making ti an attractive academic medical center. The facility offers a full spectrum of comprehensive health care services, using state-of-the-art technology and innovative programs, as well as education and research benefits to Veterans residing in 40 counties in Central and Western Kentucky and in Southern Indiana.

How would you like to become part of a team providing compassionate care to Veterans?

For more information on the Department of Veterans Affairs, go to http://www.vacareers.va.gov

YOU CAN MAKE A DIFFERENCE

VA encourages persons with disabilities to apply.

This announcement is open to all non-temporary Title 5 employees and all non-temporary Veterans Canteen Service employees of the *Robley Rex Veterans Affairs Medical Center (VAMC). *In addition, non-temporary Title 38 or Hybrid Title 38 employees of this medical center with interchange agreement eligibility.

Duties

This announcement is open to all non-temporary Title 5 employees and all non-temporary Veterans Canteen Service employees of the *Robley Rex Veterans Affairs Medical Center (VAMC). *In addition, non-temporary Title 38 or Hybrid Title 38 employees of this medical center with interchange agreement eligibility.

This position reports to the Associate Chief of Staff for Education (ACOS/E). The ACOS/E is responsible for the administrative aspects of all graduate medical education residency training programs, medical and pharmacy school training programs, and associated health professions training programs at the medical center. The office works to ensure trainees have appropriate oversight in a healthy educational environment. Major duties and responsibilities include but are not limited to:

(1) Processing graduate medical education resident applications and the WOC Associated Health trainees at the facility.

(2) Directly advising various residency Program Coordinators on corrective action needed on specific applications and makes recommendations to the ACOS/E regarding whether to approve applicant's entry into the facility.

(3) Directing the processing of all medical residents through the Medical Center's House Staff Disbursement Agreement which provide a payroll and personnel system for approximately 150-200 residents per month.

(4) Monitoring and analyzing the utilization of allocated residency positions by various training programs at the facility (Medicine, Surgery, Psychiatry, Family Medicine and Pathology) and advises the ACOS/E and residency Program Coordinators concerning usage adjustments/reallocations on a monthly basis.

(5) Developing, coordinating and presenting computer training programs designed to facilitate the development of proficiency in the use of all systems and software packages necessary for patient care in the VA healthcare system including (but not limited to) the VA Computerized Patient Record System (CPRS), IMED Consent application, and Vista Imaging system to graduate medical residents and fellows, attending physicians, and mid-level health care providers, and will serve as the primary instructor for this training.

(6) Assisting the ACOS/E in developing, implementing and monitoring compliance with a facility-specific Resident Supervision Policy.

(7) Maintaining data and completes various reports required by medical center, VISN and National Offices of Academic Affiliations dealing with resident training/supervision, the utilization of resident positions, projections dealing with future trainee positions and the expenditure of resident stipend dollars.

NOTE: This position involves a multi-grade career ladder. The major duties listed above represent the full performance level of GS-12. At the GS-11 grade level, you will perform assignments of a more limited scope and with less independence. You will progressively acquire the background necessary to perform at the full performance level of GS-12.

The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade DOES NOT guarantee promotion to the full performance level.

Work Schedule: Monday - Friday 8:00am to 4:30pm

Position Description Title/PD#: Program Management Officer/#5513

Physical Requirements: The work is primarily sedentary although some slight physical effort may be required.

Work Environment: Work is typically performed in an adequately lighted and climate controlled office. May require occasional travel.

Supervisory Status

No

Promotion Potential

12

Travel Required
  • Not Required
Relocation Authorized
  • No
Who May Apply
This job is open to…

Current/permanent employees of the Robley Rex VA Medical Center

Questions? This job is open to 1 group.

Job Requirements

Job Requirements
Key Requirements
  • You must be a U.S. citizen to apply for this job.
  • Subject to a background/suitability investigation.
  • Designated and/or random drug testing may be required.
  • Current GS employees must meet Time-In-Grade requirements to qualify;
  • Selective Service Registration is required for males born after 12/31/1959
Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement.

TIME-IN-GRADE: Applicants who are current Federal employees and have held a GS grade level any time in the past 52 weeks must also meet time-in-grade requirements. For a GS-11 position you must have served 52 weeks at the *GS-9 level. *(Time in Grade restrictions do not apply to WG employees).

Specialized Experience:

Applicants must possess one (1) year of specialized experience equivalent to at least the next lower grade (GS-9) in the normal line of progression for the occupation in the organization. Specialized experience is defined as experience that has provided the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position.

GS-11: Examples of specialized experience would typically include, but are not limited to: directing all administrative business and applying analytical and evaluative methods and techniques to measure and improve the effectiveness and efficiency of operations, program goals and objectives, work processes and administrative operations. Examples of qualifying specialized experience include data management and analysis, developing and maintaining reports, developing productivity processes, facilitating change management to enhance performance and developing, coordinating and presenting training programs. data management and analysis, developing and maintaining reports, developing productivity processes, facilitating change management to enhance performance and developing, coordinating and presenting training programs.

  • Applying knowledge of pertinent laws, regulations, policies and precedents which affect the use of program and related support resources (people, money, or equipment) in the area studied. A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

  • A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly in the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

  • Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

  • Additional information on the qualifications requirements outline in the OPM Qualifications Standards Handbook of General Schedule Positions. If it available for your review on OPMs website at: http://www.opm.gov/qualifications/standards/indexes/alph-ndx.asp

Applicants may substitute education for the experience required for the GS-11 level.Such education would be the possession of a Ph.D. or, equivalent doctoral degree, or L.L.M (only if the degree is related to the position being filled) or, the successful completion of three full years of progressively higher level graduate education leading to a Ph.D. or equivalent doctoral degree. Education must demonstrate the knowledge, skills, and abilities necessary to do the work.

OR Applicants may also combine education and experience to qualify at the GS-11 level. Applicants can combine qualifying levels of education and experience. Only graduate education in excess of the amount required for the next lower grade level GS-09 may be used to qualify applicants for this GS-11 position. To compute the percentage, divide your total months of qualifying experience by 12. Then divide your semester hours of graduate education above 2 years by 18. Add the two percentages. The total percentage must equal at least 100 percent to qualify at the GS-11. For example, an applicant who has 9 semester hours of graduate level education (i.e., 50% of graduate education required) and 6 months of creditable specialized experience (i.e. 50% of the required experience) would equal 100% of the required experience for the position.

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

You will be rated on the following Knowledge, Skills, Abilities, and Other Characteristics (KASOs) based on your application for this position.

1.Ability to facilitate teamwork, promote effective organizational dynamics and communicate effectively in a healthcare delivery system in order to gather information, negotiate solutions to difficult issues, coordinate activities, conduct CPRS training, and provide guidance to others and resolve problems.

  1. Ability to analyze, interpret laws, regulations and standards; assess the impact of legal/regulatory changes on medical center programs and resources; and initiate necessary action to implement changes.

  2. Knowledge and ability to apply management tools/techniques and analytical/evaluative methods; i.e., cost benefit analysis, needs assessments, flowcharts, feasibility studies, information systems and computer applications; to healthcare operations.

  3. Ability to plan, organize, direct and control administrative and clinical activities and programs in a healthcare facility.

  4. Comprehensive knowledge of the major issues, program goals and objectives, work processes, and clinical and administrative operations of VA's Computerized Patient Record System (CPRS) and its applications at this facility, across the VISN and VHA.

If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not be limited to: responses to the knowledge, skills, and abilities; completion of a work sample, and/or contact for an interview.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.If your resume/application does not support your questionnaire answers, we will not allow credit for your response(s).

Security Clearance

Not Applicable

Additional Information

Additional Information
What To Expect Next

After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. During our review, if your résumé and application package do not support your questionnaire answers, we will adjust your rating accordingly. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email (if provided); otherwise, applicants will receive a notification letter via the U.S. Postal Service.

Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.

You may check the status of your application at any time by logging into your USAJOBS account and clicking on "Application Status." For a more detailed update of your status, click on "more information."

BENEFITS

VA offers a comprehensive benefits package. This link provides an overview of the benefits currently offered: http://www.va.gov/JOBS/JobBenefits/benefits.asp.

VA Supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

The* Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan CTAP)* provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation and be found well-qualified (have a final rating of 90 or more before any Veterans preference points) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/

Other Information

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

This job opportunity announcement may be use to fill additional vacancies.

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/474479100. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.

Open & closing dates: 2017-07-14 to 2017-07-21

Salary: $59,246 to $92,316 / per year

Pay scale & grade: GS 11

Series: 0340 Program Management

Appointment type: Agency Employees Only

Work schedule: Full Time

Job announcement number: VHA-603-17-RY1987456-G-NBU

Control number: 474479100